Oliver Curling Club Society
Annual General Meeting Minutes - DRAFT
Date: May 27, 2026
Location: Oliver Curling Centre
Time: 7:00 PM
Attendance:
Present: 30 members (including board)
Non-member attendees: 3 curlers
1. Call to Order
The meeting was called to order at 7:02 PM by President Diane Tetreault.
2. Adoption of the Agenda
Motion to adopt the agenda was made by Wanda Casorso, seconded by Cathy Pidduck.
Motion carried.
3. Adoption of Minutes (May 19, 2025 AGM)
Motion to adopt the minutes of the May 19, 2025 Annual General Meeting was made by Bob Hale, seconded by Rick Martin.
Motion carried.
4. Financial Report
Treasurer Ken Leroy reported that it was a good year overall, despite initial challenges with the roof. Membership support helped cover these costs.
Ken also noted that, effective May 1, a new QuickBooks company file has been created. This will allow for clearer and more accessible financial reporting for members and the Board.
Motion to adopt the financial report was made by Ken Leroy, seconded by Brad Dufour.
Motion carried.
5. Presentation of the 2026–2027 Budget
Ken Leroy presented the proposed budget, noting that it closely reflects the previous year. Utilities have increased by approximately 4.5%, including gas and electricity. Barring unforeseen circumstances, the club is expected to perform similarly to the 2025–2026 year.
Motion to accept the budget was made by Ken Leroy, seconded by Arnie Janzen.
Motion carried.
7. President’s Report
President Diane Teteault presented the President’s Report, which is attached to and forms part of these minutes.
8. Election of Officers
John Surovy presided over the election of officers.
President: Diane Tetreault (remains)
Vice President: Vacant (Brad Dufour stepping down)
Secretary: Vacant (Pat Batchelor stepping down)
Treasurer: Ken Leroy (remains)
Board Members elected for two-year terms:
Pat Batchelor
Sandy Lederer
Nikki Hutchison
Ron Brooks
Consultant to the Board: John Surovy
9. Debenture Payback Draw
Twenty (20) debentures were drawn for repayment at $500 each. The following were selected:
#89, #24, #36, #1, #12, #83, #22, #38, #59, #27, #3, #44, #71, #63, #99, #17, #2, #80, #6, #35.
10. Adjournment
Motion to adjourn the meeting was made by Wanda Casorso, seconded by Brad Dufour.
The meeting was adjourned at 7:34 PM.
Motion carried.
OLIVER CURLING CLUB SOCIETY AGM
MAY 27, 2026
PRESIDENT’S REPORT
This last year has been challenging, but a very rewarding experience for meas President. The learning curve has been steep but the support from this Board and all the curlers resulted in fun and financial success.
Willing volunteers carry out management of the club each year. It is critical that this is recognized as a business and run like one. To ensure adequate insurance coverage, Inland Appraisers were hired to provide a comprehensive valuation of the entire building to include the new addition. Based on their analysis the replacement cost is estimated at $6,490,000. This
is a valuable asset that we must protect and maintain. This Board is working hard to do that and to increase communications to keep you informed. Therefore, I want to update you all as follows.
3 Bar Lawsuit: The legal firm hired by the insurance company failed to secure a timely court hearing over the last two years, and due to the realization that there are no company assets to recover, the Board decided to discontinue the suit. The legal fees were covered by insurance and resulted in no cost to the club.
Legal action against the roofing company has been initiated to recover restoration costs due to the leak last February. A Notice of Claim was filed in small claims court. The company owner is disputing our claim. A settlement conference has been scheduled for June 18 th to encourage settlement of the case without going to trial. An announcement will be made when concluded.
Unfortunately the icemaker/janitor team of Ed and Debbie Waugh will not be returning next season. Our Curl BC ad produced three applications, however one dropped out and the other two have been ruled out. We will continue the
search but if unsuccessful, Norm Card has assured me he will make sure we have ice next season.
Our Events Committee did a fantastic job with a new approach to some things like registration. The fall golf tournament was a great success and plans are in the works to run it again. We tried a number of new fundraising events that were successful and fun.
The art display in the lobby area was a welcome addition and I hope it will continue next season.
Work continues with respect to our sponsorship program and the search for a platinum naming sponsor, thanks to the capable leadership of Dale Dodge. Thank you to our dedicated league conveners, however their reports will no
longer be presented at the AGM since they are given at the windup/awards night. I want to thank Bryan Ellis for his leadership and coaching of the junior program, Cathy Pidduck for running the school and learn to curl programs,
and Bob & Barb Shanks and Marilyn Reimer for coaching the Special Olympians this past season. Copies of their reports have been made available. I also want to recognize two people who work in the background: Jean Lederer for using her grant writing skills to secure needed funds every year and Diane Cameron who assists in many ways with our website including help with setting up team schedules.
Greater use of our facility continues to be a focus. We have secured a 3- year contract with Big League Experience baseball to rent the facility for the month of August. The Community Arts Council will rent the arena area again this September for their fall art show and sale. Seven additional rentals took place this past season. The development of a Marketing Committee will hopefully increase our rentals and attract more people to take part in the sport.
The Town of Oliver presented our Club with the Spirit of Oliver Community Builder Award. This award recognizes our group that through voluntary activities promotes growth and development of individuals or public spaces, and has left a legacy that improves our community and enhances the quality of life of individuals of greater Oliver. We received a plaque that will be displayed downstairs. This is the same award Cathy Pidduck won in 2023.
The survey response was great and the results have been distributed. There is always room for improvement and the Board will be implementing changes where possible in answer to your feedback. Over the summer the newly elected Board will be working to ensure things are organized and ready for a new season. Thanks to Sandy Lederer for taking over as our Webmaster. A big change next fall will be on-line registration to simplify the process and ensure accuracy.
On behalf of the Board and myself I thank you for your confidence and continued support.
Respectfully submitted
Diane Tetreault
